Tip of the Month for: August 2018
Ability to Use All Six Digits of the Invoice Number
Previously only the last 5 digits of the invoice number could be manipulated. The leading digit of Order Processing Invoices is always a 3, service charges is a 6, manufacturer rep invoices are a 1, and unapplied payments in Cash Posting are a 5. In the past, this could not be changed. Now all 6 digits including the leading digit can be manipulated and assigned either on a system-wide basis or a per-warehouse basis. This change does affect the other places that use the invoice numbers.
These are all controlled using the Control #’s Maintenance program located under System ManagementàAnswers Software Maintenance. These also now all include the starting and ending ranges for each different type of invoice numbers so that you have full control over when they will reset (loop around) and where they will start off at once that occurs.
Just be aware that if you change your numbering scheme in one area (such as Invoice Numbers used for sales orders) to use a different leading digit(s) (such as per warehouse), that you also take this into consideration and update other numbering ranges that might possibly overlap or conflict. For example, if you decide to assign invoice numbers from 600000-699999 for your sales orders invoices in warehouse 06, then you may want to seriously consider assigning your service (finance) charge invoices a numbering range other than its previous default of starting with a leading digit of “6” to avoid possible conflicts and confusion over the source of an invoice which was one of the advantages of using the leading digit to indicate the purpose of the invoice.