T
Updating Inventory Costs from Purchase Order Entry/Maintenance
As everyone deals with on-going cost increases from vendors and manufacturers, it is worth pointing out a hopefully useful new feature added in the 2022 release of Answers. This feature enables your system to be configured to allow for the updating of Next and/or Last Costs on inventory items from P/O Line Items during the P/O Entry/Maintenance process.
This new capability is controlled by both a system P/O Configuration option as well as a corresponding User Profile option. If enabled, it allows the updating of inventory costs when the P/O line item cost is changed to be different than default cost from inventory (usually Next Cost). The user will be prompted with a window showing the current costs on inventory as well as the cost entered on the P/O. The user can then choose to update either cost, both costs, or neither on inventory. When enabled, the default is to update the default cost configured for P/O's (usually Next Cost) and to let Last Cost (2nd cost by default) update when the item is received in, however the user has control over both of these when enabled.
Additionally, if the P/O is being entered for an Alternate Vendor and if the P/O Unit cost is changed to be different than the default cost on file for that Alternate Vendor, then this same window will also prompt the user and allow for updating inventory costs (as explained above) as well as the Alternate Vendor's cost.
This feature is controlled by an Advanced P/O Configuration option for a system default, but can also be controlled at the individual user level for users you may want set differently than the system default using a User Profile Standard option. The default is to not allow updating costs from P/O Entry to maintain security and to match the previous behavior, but can be allowed by setting these options to Yes either on a system-wide basis or a per-user basis for those you wish to allow to do so.